Accounts Payable

Allegheny Health Network (AHN) is a non-profit, eight hospital academic medical system serving western Pennsylvania, and the adjacent regions of Ohio, West Virginia, New York, and Maryland. Together, the hospitals comprise more than 2,200 beds. In addition to its hospitals, AHN includes over 250 clinical locations to serve the surrounding community.

Corporate Controller, Matt Peterson was always looking for ways to reduce operating costs and drive margin to net income. AHN’s existing ePayment vendor was not providing the support necessary to gain maximum benefit from the program.

“Before, we were paying 56 vendors through our previous provider. The rebate was hardly worth the time it took to implement the program. We needed something better."

We presented AHN with an easy to implement and comprehensive solution that included a robust vendor verification strategy to replace their existing ePayment program.

The payment portal was deployed to the health system’s AP team in less than two weeks. The Proprietary technology integrated seamlessly with AHN’s ERP system, enabling the health system to automate the payment process to many of their vendors.

“Changing to the new system only required about 10 hours from our AP and IT teams to fully implement the software," said Peterson. “After the switch, we went from paying 56 vendors to over 900 vendors."

The team used the health system’s accounts payable reports to get them set up with vendors. AHN ran its first ePayment run of over $2M within 10 days of going live.

“We are currently processing about $9M in vendor ePayments each month," noted Peterson. “The program generates nearly $1.1M annually in total net income improvements from the cash rebates and reduced check printing costs. Switching just made sense."

Maximize the performance of your account’s payables program

Organizations grow increasingly focused on reducing costs and increasing efficiencies while delivering high quality products and services to their clients.  Your payment methods can have a significant impact on your bottom line.

With TotalPay, we automate your AP process from payment disbursement to payment reconciliation.  Our proprietary software is easy to implement and requires very few resources from your IT team.  TotalPay integrates with every major ERP system including Infor, SAP, Oracle, JD Edwards, Microsoft, and more.  The results include superior payment security and controls, and a significant rebate generated from being able to pay your vendors by multiple methods.

By outsourcing your payment disbursements with our highly secure TotalPay solution, we are able to streamline your vendor payment and optimize your payment mix to ensure that you are maximizing the performance and rebates of your payables program.

• ØAutomate payment and reconciliation
• Ø  Reduce process and operating costs
• Ø  Increase control and security
• Ø  Gain superior spend visibility and reporting

• §  Rebates To Improve Your Bottom-Line

At no cost to you, TotalPay takes your AP file and parses your payables into solution categories to ensure you get the most value from your spend.  Outsource all disbursements with TotalPay for the highest rebate.

§  Superior Payment Security & Control

Greater control by setting an exact amount and validity period for each payment.  These controls help protect against fraud and improve reconciliation by reducing short-pay invoices and other exceptions.

§  Complimentary Services

We provide complimentary implementation, vendor verification, Pay4You service, and a dedicated account manager throughout the life of the relationship to ensure you are maximizing the performance of your program.